Privacy Policy

Below you will find all necessary information regarding the processing of your personal data collected in connection with the use of our services, whether through our website, contact forms, or direct communication (email, phone, or in-person meetings). In this document we also describe how we use cookies and what choices are available to you. If any section raises questions, feel free to contact us at office@chemini.pl.

Who is the controller of my data?

The controller of your personal data is Chemini sp. z o.o., a company registered in Poland, with VAT number (NIP) 7773443789 and REGON 541257941, having offices in Poznań and Wrocław.

In all matters related to the processing of your personal data, including the exercise of your rights described below, you may contact us by email at office@chemini.pl or in writing to our registered address.

What kind of data is processed?

We process the following categories of personal data:

• identification data, such as first name and last name;
• contact data, such as email address, telephone number, and postal or business address;
• professional data, such as the name of the organisation you represent, your job title, and scientific or industrial affiliation;
• content of correspondence exchanged with us, including the information you voluntarily share in contact forms, emails, or during meetings;
• technical and usage data collected automatically when you visit our website, including IP address, browser type, device information, and behavioural information collected via cookies and similar technologies.

Why am I contacted for direct information?

We process your personal data for the following purposes, each of which has its own legal basis under the GDPR:

• to respond to your inquiries submitted through the contact form, by email, or by phone, and to conduct correspondence resulting from these inquiries (legal basis: our legitimate interest, Art. 6(1)(f) GDPR);
• to prepare and present quotes, offers, and technical proposals as well as to negotiate and conclude commercial or research contracts (legal basis: steps taken at your request prior to entering into a contract, Art. 6(1)(b) GDPR);
• to perform and administer contracts concluded with you or with the entity you represent, including delivery of products and R&D services (legal basis: Art. 6(1)(b) GDPR);
• to meet our legal obligations, in particular in the area of accounting, tax, and product safety (legal basis: Art. 6(1)(c) GDPR);
• to protect and enforce our rights, including for the establishment, exercise, or defence of legal claims (legal basis: our legitimate interest, Art. 6(1)(f) GDPR);
• to send you information about our products, services, and events, where you have expressed interest in receiving such communication (legal basis: our legitimate interest or your consent, Art. 6(1)(a) or (f) GDPR).

Who receives my data?

Access to your personal data is granted to authorised employees and associates of Chemini. We may also share your data with trusted third parties that support us in running our business, in particular:

• IT service providers, including hosting, email, cloud storage, and database providers (such as Supabase and EmailJS used for our contact form);
• providers of analytics and marketing tools (such as Google Analytics);
• accounting, tax, and legal advisors;
• couriers, logistics operators, and payment providers when fulfilling orders;
• public authorities and institutions, when we are legally required to disclose personal data.

These entities process your personal data only based on a written agreement with us and only to the extent necessary to provide their services.

How long will my personal data be processed?

The retention period depends on the purpose of processing:

• correspondence and data collected through the contact form: for the duration of our communication and for a reasonable period afterwards to document our exchange and handle possible follow-ups;
• data processed in connection with a contract: for the duration of the contract and for the period required for settlement and for the expiration of potential claims resulting from it;
• data processed to fulfil a legal obligation: for the period required by the applicable law (for example, accounting records must be retained for at least 5 years);
• data processed based on our legitimate interest: until you object to such processing or until the purpose expires, whichever occurs first;
• data processed based on your consent: until you withdraw your consent.

Do I have to provide my data?

Providing your personal data is voluntary. However, in certain situations it is necessary in order for us to respond to your inquiry, present a quote, or execute a contract. If you do not provide the data marked as required in our contact form or in a direct request, we will not be able to contact you back or deliver the requested service.

Where is my personal data processed?

Your personal data is primarily processed within the European Economic Area (EEA). In some cases, our service providers may process data outside the EEA, for example in the United States. In such situations, we ensure an adequate level of protection by relying on mechanisms approved by the European Commission, in particular Standard Contractual Clauses or adequacy decisions. You have the right to obtain a copy of these safeguards by contacting us at office@chemini.pl.

Cookies

Our website uses cookies and similar technologies. Cookies are small text files stored on your device that allow our website to recognise your browser and remember your preferences.

We use the following categories of cookies:

• Essential cookies, which are necessary for the website to function correctly and cannot be disabled;
• Analytical cookies, which help us understand how visitors use our website, for example through Google Analytics (identifier G-MQ3ZV0YEBZ);
• Functional cookies, which remember your choices and improve your user experience.

You can manage cookies through the settings of your web browser, including blocking or deleting them. Please note that disabling certain cookies may affect the functionality of the website.

The right to object

Under applicable data protection law, in particular the GDPR, you have the following rights:

• the right to access your personal data and to receive a copy of it;
• the right to rectification of inaccurate or incomplete data;
• the right to erasure (the "right to be forgotten");
• the right to restriction of processing;
• the right to data portability;
• the right to object to processing based on our legitimate interest, including profiling;
• the right to withdraw your consent at any time, without affecting the lawfulness of processing performed before the withdrawal;
• the right to lodge a complaint with the supervisory authority, which in Poland is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), ul. Stawki 2, 00-193 Warsaw.

To exercise any of these rights, please contact us at office@chemini.pl. We will respond within one month of receiving your request.